Maintenance of Electronic Cash Ledger [Rule 87(1)]:
The electronic cash ledger shall be maintained in FORM GST PMT-05 for each person, liable to pay tax, interest, penalty, late fee or any other amount, on the common portal for crediting the amount deposited and debiting the payment therefrom towards tax interest, penalty, fee or any other amount.
Generation of Challan [Rule 87(2)]:
Any person, or a person on his behalf, shall generate a challan in FORM GST PMT-06 on the common portal and enter the details of the amount to be deposited by him towards tax, interest, penalty, fees or any other amount.
Validity period of Challan:
The challan in FORM GST PMT-06 generated at the common portal shall be valid for a period of 15 days.
Modes of deposit of amount in Electronic Cash Ledger:
The following Modes for deposit the tax under the Electronic Cash Ledger
- Internet Banking through authorised banks:
- National Electronic Fund Transfer or Real Time Gross Settlement from any bank or
- Credit card or Debit card through the authorised bank
- Over the Counter payment through authorised banks for deposits up to 10,000 per challan per tax period, by cash, cheque or demand draft
Payment by unregistered supplier using TIN:
Any payment required to be made by a person who is not registered under the Act, shall be made on the basis of a temporary identification number generated through the common portal.
Challan Identification Number [CIN] :
On successful credit of the amount to the concerned government account maintained in the authorised bank, a Challan Identification Number shall be generated by the collecting bank and the same shall be indicated in the challan
Representation to bank on non generation of CIN despite payment
Where the bank account of the person concerned, or the person making the deposit on his behalf, is debited but no CIN is generated or generated but not communicated to the common portal, the said person may represent electronically in FORM GST PMT-07 through the common portal to the bank or electronic gateway through which the deposit was initiated.
Credit of TDS/TCS Transfer to Electronic Cash Ledger:
Any amount deducted u/s 51 or collected u/s 52 and claimed by the registered taxable person from whom the said amount was deducted or, as the case may be, collected shall be credited to his electronic cash ledger.
Refund amount to be debited:
Where a person has claimed refund of any amount from the electronic cash ledger, the said amount shall be debited to the electronic cash ledger.
Transfer of amount from one account head to another:
A registered person may, on the common portal, transfer any amount of tax, interest, penalty, fee or any other amount available in the electronic cash ledger under the Act to the electronic cash ledger for Integrated tax, Central tax, State tax or Union territory tax or cess in FORM GST PMT-09.
Example
Mr. A has a GST on sales of Rs 50,000. He also has an Input Tax Credit on purchases of Rs 35,000. The balance of his Electronic Cash Ledger is Nil.
| Particulars | Amount |
|---|---|
| GST on Sales | 50,000 |
| Input Tax Credit (ITC) | 35,000 |
| GST Liability to be paid | 15,000 |
The GST liability of Rs. 15,000 has to be paid in the form of cash/bank payment. Mr. A will deposit Rs 15,000. This will be shown in the Electronic Cash Ledger of Mr.A. The balance of the ledger will be utilised for payment of GST.
Steps on the GST portal to view your electronic cash ledger
Step 1 – Go to GST Portal.
Step 2 – Login to the GST portal with your valid credentials.
Step 3 – Click on Services > Ledgers and click on Electronic Cash Ledger tab.
Step 4 – Once the Electronic Cash Ledger page is displayed, Cash Balance as on date will be displayed. Note: You can click the link to see the amount displayed under Cash Balance as on date to view the summary of the Cash Balance.
Step 5 – Click on Electronic Cash Ledger.
Step 6 – Select the From and To dates using the calendar to select the period for which you want to view the Electronic Cash Ledger. Click on Go. Note: Please keep in mind that you can view the Electronic Cash Ledger for a maximum period of six months only.
Step 7 – Your Electronic Cash Ledger details will be displayed
Step 8 – You can save it in PDF or Excel format. Click on either SAVE AS PDF or SAVE AS EXCEL button to save your Electronic Cash Ledger in the format you want.
Step 9 – Click on the amount displayed under each of the major heads to view the minor ‘heads’ details. When you click on a major ‘head’, say IGST, the corresponding minor head details of IGST will appear.
